1. Introduction
1.1 This privacy policy sets out the basis on which Sargent-Disc
Ltd (company number: 02020919, registered office: Clay Barn Ipsley
Court, Berrington Close, Redditch, B98 0TD) (we, us or our) will
process any personal data that we collect on or about you in
relation to your use of our software services (such as Payroll,
Payslip, Payscales, Digital Purchase Order or CrewStart ™)
(Services). Please read the following privacy policy carefully to
understand how we use and protect your personal information.
1.2 By accepting any terms of use for our Services, you consent
to our processing of your personal data in accordance with this
privacy policy.
2. Your use of our Services
2.1 Your use of our Services will, at least initially, be
subject to the authorisation of an entity which engages you for
your services (a Contracting Entity) and in accordance with the
applicable Terms of Use. Your personal data may be provided to us
by you or by your Contracting Entity and we shall handle such data
in accordance with the instructions of your Contracting Entity.
2.2 If you are entitled to continue to use our Services after
your engagement by a Contracting Entity has come to an end, we
shall store your personal data in accordance with this privacy
policy and the applicable Terms of Use.
2.3 If you have any queries or complaints in relation to this
privacy policy our contact details are as follows:
Address: Sargent-Disc Ltd, Pinewood Studios, Iver Heath, Bucks
SL0 0NH, UK.
Email: dataprotection@sargent-disc.com
Tel: +44 (0)1753 630300
3. The information that we collect from you
3.1 We collect information that you provide to us when you use
our Services. For example, this includes your log-in details,
contact information and any other information relating to you which
is uploaded to a Service.
3.2 We will collect any information contained in any
correspondence between you and us. For example, if you contact us,
we may keep a record of that correspondence. We may also ask you
for information when you report a problem with our Services.
3.3 We may collect aggregated, anonymised information about
users of our Services based on the information uploaded by you and
by Contracting Entities. For example, we may compile information
about the average rate of pay of certain types of contractor.
3.4 We may collect certain information about and how you use our
Services. This may include your IP address, geographical location,
browser type, referral source, length of use and similar
information. Individual users will not be identifiable from this
information. This information may be collected by a third party
website analytics service provider on our behalf and may be
collected using cookies. For more information on our use of cookies
please refer to section 6 below.
4. Use of your information
4.1 We will only use the personal information that we collect
from you in accordance with this privacy policy and the
instructions of your Contracting Entity.
4.2 We may use your information for the following purposes:
4.2.1 to maintain your account in order that you may use our
Services when your employment or engagement with a Contracting
Entity ends and to transfer your account to any further Contracting
Entity that you may be employed or engaged by;
4.2.2 to optimise the use and performance of our Services;
4.2.3 to send you general (non-marketing) commercial
communications, such as information about the Services;
4.2.4 to provide customer service in relation to your use of our
Services, to contact you, to deal with enquiries relating to use of
our Services and to notify you about changes to our Services;
and
4.2.5 to provide third parties with statistical information
about our users but this information will not be able to be used to
identify any individual user.
5. Disclosure of your information
5.1 Other than as expressly set out in this privacy policy or as
otherwise required or permitted by law, we will not share, sell or
distribute any of the information you provide to us without your
consent or the instruction of your Contracting Entity.
5.2 We may disclose your personal information to:
5.2.1 your Contracting Entity;
5.2.2 any third party to whom disclosure is necessary to enable
us to provide you with any services that you have requested (e.g.
if you request approval of a purchase order from a third
party);
5.2.3 in respect of Digital Production Office, our software
partner LeBog Software GmbH in order to provide access to Digital
Purchase Order services; and
5.2.4 any person to whom disclosure is necessary to enable us to
enforce our legal rights, or to protect the rights, property or
safety of our employees or where such disclosure may be permitted
or required by law.
6. Cookies
6.1 We use cookies to ensure that you get the most out of the
Services. Cookies are small amounts of information in the form of
text files which we store on the device you use to access the
Services. Cookies allow us to monitor your use of the software and
simplify your use of the Services. For example, a temporary cookie
is also used to keep track of your "session". Without that
temporary cookie (which is not stored after you quit your browser)
you would have to log on every time you access a new page.
6.2 If you do not wish for cookies to be installed on your
device, you can change the settings on your browser or device to
reject cookies. For more information about how to reject cookies
using your internet browser settings please consult the "Help"
section of your internet browser (or alternatively visit
http://www.aboutcookies.org). Please note that, if you do set your
Internet browser to reject cookies, you may not be able to access
all of the functions of the Services and your experience may be
less satisfying without using cookies.
6.3 The names of the cookies used by the Servicesand the
purposes for which these cookies are used are set out in the table
below:
| Cookie |
Purpose |
Type |
Duration |
| JSESSIONID |
Used to remember certain settings such as whether you have
logged into the site. |
Session |
Destroyed each time your browser is closed. Information stored
is automatically deleted from the server 30 minutes after you last
access the software application. |
7. Security and data retention
7.1 We employ appropriate technological and operational security
measures to protect against any unauthorised access to or any
unlawful processing of any personal information about you that we
hold. We will retain your information for as long as is necessary
to provide any services to you, your Contracting Entity or for a
reasonable period or as long as the law otherwise permits.
7.2 Data transmission over the internet is inherently insecure,
and although we employ appropriate technological and organisational
security measures to protect your data from unauthorised access we
cannot guarantee the security of any data sent over the
internet.
8. International data transfers
8.1 Our servers are situated in the UK and Germany and all of
the data that we collect through our Services is stored on these
servers. You acknowledge that you and your Contracting Entity may
access your personal data via the Services from any place in the
world.
9. Changes to this privacy policy
9.1 We reserve the right to make changes to this privacy policy
from time to time. Any such changes to this privacy policy will be
posted to our website and if we consider it to be appropriate we
will notify you of any material changes by e-mail. Any changes will
come into effect the next time you use the Services after the
changes have been notified.
