U.K. Payslip Legislation Changes

Tagged: Payroll, Software, Digital Production Office®

A number of regulatory changes are to be introduced by HM Revenue and Customs (HMRC) on 6 April 2019 designed to create greater transparency in the hours of work UK employees are being paid for. Under new legislation employers must:

a)      provide payslips to all workers

b)      show hours on payslips where pay varies by amount of time worked

Workers can bring a claim before an Employment Tribunal if employers fail to provide a payslip or if payslips received lack information.

The Aim:

The government wish to ensure workers are paid more fairly and accurately across all industries in the UK. The benefit for workers is that they will be more aware of their rights and able to react more quickly when they are incorrectly paid. Employers will need to update their payroll systems to ensure all workers receive a payslip.

Example - Day rate workers

Sally is a day rate worker. This means she is paid the same amount for each day she works regardless of how many hours she works in the day.

As her pay varies by how many days she works i.e. by the amount of time she works, her hours worked need to be included on her payslip even though her pay varies by the day not by the hour.

Sargent-Disc Customers:

Sargent-Disc already generates payslips for all workers and has taken additional steps to comply with the new legislation coming into force on 6 April.

CrewStart™ customers can take comfort in the fact that they're using software that can record all of their variable payments for each week and display them on a timesheet to be approved. CrewStart™ can send payment details to Payroll for displaying on weekly payslips.

 (Timesheet from CrewStart™ displaying a crew member's variable payments for a week)

Payroll customers will benefit from a column that enables them to track total hours/days worked and gives them the ability to track hours against each type of payment. Users will need to track hours worked in their spreadsheet and provide Sargent-Disc with this data.

 (Spreadsheet displaying crew members' hours worked for a week)

How Sargent-Disc can Take the Pain out of Payroll:

Sargent-Disc has over 30 years understanding of the entertainment industry and production process.

We can help you ensure your employees are being paid for time they work and your payroll and payslip process meet the new regulations so you avoid fines and maintain best practices for your employees.

Our award winning service enables us to maintain strong relationships with all major Hollywood studios, independent film, television and commercial production companies.

Payroll and CrewStart™ are part of The Digital Production Office® software designed to increase efficiency whilst reducing costs and the carbon footprint on production. For a more in-depth look at our solutions visit http://www.digitalproductionoffice.com/

Payroll:

• Fully compliant with national legislation and HMRC rules.
• Secure online reports and payslips accessible 24/7.
• Weekly, Monthly and Four Weekly processing.
• Payroll data processed to generate a gross to net payslip as a PDF and printed document if required.

CrewStart™:

• Integrates fully with Sargent-Disc's award-winning payroll service.
• Timecard application:
  • Uses the crew member's rates from their contract or start form, plus daily reports of attendance to generate a timecard displaying their hours to gross daily or weekly rates, plus any variable pay such as overtime, meal delays/curtailment, travel time and 6th and 7th day payments.
  • Has the capability to generate timecards based on any set of instructions.

More Information:

HMRC Guidance on legislation changes - Payslip policy: a guide to the 2019 legislation