• April 2019

    SatSunMonTueWedThuFriTax week
    --1   2   3   4   5   52
    6   7   8   9   1011121
    • 6th - Start of 2019-2020 tax year
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
    • 22nd - Easter Monday (E,W,NI)
    • 19th - Good Friday (E, W, NI, S)
  • May 2019

    SatSunMonTueWedThuFriTax week
    ----1   2   3   4
    4   5   6   7   8   9   105
    • 6th - May Bank Holiday (E,W,NI,S)
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
    • 27th - Spring Bank Holiday (E,W,NI,S)
    • 31st - Employee P60s due
  • June 2019

    SatSunMonTueWedThuFriTax week
    1   2   3   4   5   6   7   9
    8   9   101112131410
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
  • July 2019

    SatSunMonTueWedThuFriTax week
    --1   2   3   4   5   13
    6   7   8   9   10111214
    • 6th - Forms P11D, P11D(b) and P9D due
    • 6th - Form 42 Due
    • 12th - Battle of the Boyne - Bank Holiday (NI)
    • 19th - HMRC cheque payments due
    • 19th - Payment of 2018/19 Class 1A NIC due
    • 22nd - HMRC BACS payments due
    • 31st - Payment of 2018/19 Class 2 NIC due
  • August 2019

    SatSunMonTueWedThuFriTax week
    -----1   2   17
    3   4   5   6   7   8   9   18
    • 5th - Summer Bank Holiday (S)
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
    • 26th - Summer Bank Holiday (E,W,NI)
  • September 2019

    SatSunMonTueWedThuFriTax week
    -1   2   3   4   5   6   22
    7   8   9   1011121323
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
  • October 2019

    SatSunMonTueWedThuFriTax week
    ---1   2   3   4   26
    5   6   7   8   9   101127
    • 5th - Personal Income Tax Statement
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
    • 31st - Paper Self Assessment Tax Return Deadline
  • November 2019

    SatSunMonTueWedThuFriTax week
    ------1   30
    2   3   4   5   6   7   8   31
    9   10111213141532
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
    • 30th - St. Andrew's Day (S)
  • December 2019

    SatSunMonTueWedThuFriTax week
    -1   2   3   4   5   6   35
    7   8   9   1011121336
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
    • 25th - Christmas Day
    • 26th - Boxing Day
  • January 2020

    SatSunMonTueWedThuFriTax week
    ----1   2   3   39
    4   5   6   7   8   9   1040
    • 1st - New Year's Day
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
    • 31st - Online Self Assessment Tax Return Due
  • February 2020

    SatSunMonTueWedThuFriTax week
    1   2   3   4   5   6   7   44
    8   9   101112131445
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
  • March 2020

    SatSunMonTueWedThuFriTax week
    -1   2   3   4   5   6   48
    7   8   9   1011121349
    • 17th - St. Patrick's Day (NI)
    • 19th - HMRC cheque payments due
    • 22nd - HMRC BACS payments due
UK Tax Week

   07 Dec - 13 Dec



Get Started with Movie Magic Scheduling

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Movie Magic Scheduling is a powerful software solution that takes the pain out of translating a screenplay into an actionable plan for shooting a film.

Tagged: Software, Movie Magic, Scheduling

Getting Started with Movie Magic Scheduling

Movie Magic Scheduling

Movie Magic Scheduling delivers a detailed and versatile production schedule that includes a sequence for shooting, a record of working days for each actor, a Breakdown Sheet for each scene listing all elements required, a Calendar, Shooting Schedules, and Day Out of Days reports that can be printed and distributed. Our new guide helps you get started with this powerful tool

Navigating the Schedule

Movie Magic Scheduling offers intuitive navigation with a combination of easy-to-use toolbars and menus. Menus provide access to all major modules of the program, each with its own functional controls available via a toolbar. Keyboard shortcut keys are also available throughout the application used in combination with the Control (CTRL) key in Windows® or the Command (CMD) key on a Mac®.


Scheduling Tool Bar

Image: Main menu


Getting Started

To get started create a New Schedule from Template by using the keyboard shortcut CTRL + N or CMD + N. Alternatively select New Schedule from Template from the top File menu. Production Information will be required throughout the Schedule and can be entered by selecting Production Information from the Design menu.


Production Information

Image: Production Information


Script Import

Having finished the script and marked it up the information is now ready to be entered into Movie Magic Scheduling. To make this easier certain Elements can be imported directly from script writing software. For example, you can import a native .FDX file created in Final Draft 8 by selecting Import from the File menu. Cast, Scene and Set information will import, along with other Elements, populating scenes on the Breakdown Sheet.

Tip: The first page will remain blank after import as it is the default Breakdown Sheet. This can be deleted by clicking the Delete Sheet button on the Breakdown Sheet toolbar or by clicking on Delete Sheet from the top Actions menu.

Breakdown Sheet

A breakdown is an analysis of everything contained within the script for Budgeting and Scheduling purposes. The Breakdown Sheet in Movie Magic Scheduling is used to enter Elements like the traditional, paper-based Breakdown Sheet. The Breakdown Sheet can be added to, or modified, as information becomes available. A printable version is available that closely resembles the traditional Breakdown Sheet.

Tip: A good breakdown should contain things that are not on the written page as well as those that are obvious to the reader.


Breakdown Sheet

Image: Script breakdown Sheet toolbar

To go to the Breakdown Sheet go to Breakdown and select Breakdown Sheet or use the keyboard shortcut CTRL + Y or CMD + Y. The Breakdown Sheet is divided in several parts; Scene Information, Categories, Elements and Storyboard Images.

Scene Information

Shown on the top half of the Breakdown Sheet are fields including the Scene Number, Int/Ext, Set, Day/Night, Synopsis, and Location. Each Breakdown Sheet (usually) corresponds to a single scene. For scheduling purposes, eighths of a page are used to measure the scene. An eighth of a page should not be confused with the timing in minutes and seconds.

Tip: Typically, when formatted correctly, one page of script should equate to approximately one minute of screen time, but this will depend on the content of the scene.


Example showing Screen Scene

Image: Example showing Scene information from script page

Categories & Elements

The bottom half of the Breakdown Sheet contains Elements divided into Categories, such as Cast Members, Props, and Scenery. The Category Manager lists all the categories that have been created in the Schedule. The Category Manager is available from the top Design menu.


Category Manager

Image: Category Manager


Elements are highlighted in the script using a colour-coding system and can be inserted into any of the categories shown on the Breakdown Screen. To quickly enter an element from the Breakdown Sheet, click on the Element Quick Entry icon, choose the category, typing in the name of the element and press New. Alternatively, when the focus is on the Categories press CTRL + I or CMD + I and a cursor will appear. Start typing and the list filter will update automatically. Highlight the element using the up and down arrows and press Enter to confirm.


Element Quick Entry

Image: Element Quick Entry

The Element Manager offers a convenient method to view, edit and manage the Elements. To access the Element Manager go to Breakdown and select Element Manager. Each Element is listed with its Board ID, Name, and Number of Occurrences in the schedule. Elements can be numbered, re-numbered or ordered. Elements can also be linked. For instance, if a cast member always appears on screen with a dog and a book, they can be linked to ensure they are always scheduled together. When the cast member (Anchor Element) is inserted next time, the dog and the book (Linked Elements) are automatically inserted.


Element Manager

Image: Element Manager

Storyboard Images

Storyboards and other Images can be added to the Breakdown Sheet to help create a visual image of the Scene. Double-clicking on the blank area of the Image Pane on the Breakdown Sheet will launch the Image Manager. To add an image click on the Add Image button on the top left of the screen, browse to the image on your computer and click Open.


The Stripboard provides an overview of the Schedule and a summary of Scenes and activities for any given day. The Movie Magic Scheduling Stripboard has a similar look and feel to a traditional Stripboard. Each strip corresponds to one Breakdown Sheet and can be dragged and dropped with the cursor. To view the strip board click on the Board button on the Main toolbar, select Stripboard from the top Schedule menu or use the shortcut CTRL + UorCMD + U.

Tip: Strip colours can be changed by using the Strip Colors option in the Design menu.



Image: Stripboard

Stripboard Manager

To access the Stripboard Manager go to the Schedule menu and select Stripboard Manager. A default Stripboard is available in the Schedule, and can be edited by selecting and clicking the Edit Stripboard button to change the name or associated calendar. Multiple Stripboards can be created to allow planning for different shooting scenarios.


Stripboard Manager

Image: Stripboard Manager


Unscheduled strips can be found in the Boneyard. The Boneyard is opened in a separate window by clicking on the Show Boneyard button at the top of the Stripboard window or using the shortcut CTRL + SHIFT + U or CMD + SHIFT + U. This makes it easy to drag-and-drop Strips between the Boneyard and the Stripboard. Each Stripboard has its own Boneyard.


Stripboard & Boneyard

Image: Stripboard and Boneyard

Scheduling a Day Break

Day Breaks highlight the end of a production day, making the strip board easier to read. They are also essential as, without them, some reports cannot be generated. They can be added automatically using the Auto Day Breaks feature which will ensure that a specified maximum number of pages per day is not exceeded. They can also be added manually using the Insert Day Break option or the keyboard shortcut CTRL + , or CMD + SHIFT + ,.

Scheduling a Banner

Banners can be used to add narrative anywhere in the schedule by clicking on the Insert Banner button or by using the shortcut CTRL + B or CMD + B. They can be added at the beginning of the day to show additional information or used to highlight travel or rehearsal days.

Sorting & Ordering Strips

By clicking on the Sort button at the top of the Stripboard window or by using the keyboard shortcut CTRL + T or CMD + T Strips can be sorted by a range of fields including Set, Location, Unit or Day/Night.


Sort Strips

Image: Sort Strips

Strips can also be ordered and re-ordered by dragging-and-dropping, using cut and paste (CTRL + X, CTRL + V or CMD + X , CMD + V) or by using the Reordering Strips function which allows strips to be placed in a new order by typing the Sheet Numbers in the order they are to appear on the Stripboard.


Movie Magic Scheduling allows unlimited use of Undo (CTRL + Z or CMD + Z) and Redo (CTRL + Shift + Z or CMD + Shift + Z) in the Stripboard and Boneyard up until the last Save action. This will undo or redo a number of actions, such as cutting strips, moving strips, sorting strips, modifying text on a Banner or moving Day Breaks.


The Calendar Manager is available from the Schedule menu and is where Calendars can be created to set the date parameters of the Schedule. These include Days Off, Special Days (such as Holiday and Travel) and Production Dates (such as the Start and End of Production). Multiple Calendars can be created and individually applied to specific Stripboards for different scenarios.


Calendar Manager & Editor

Image: Calendar Manager & Editor

Red Flags

Warnings can be added to avoid Scheduling conflicts. To enter a Red Flag click the Red Flag button on the Breakdown Sheet, shortcut CTRL + K or CMD + K, and select the Element(s) that the Red Flag should be attached to. Next, select the date(s) that the Red Flag should cover. Finally, select a Red Flag Category. Additional categories can be added by clicking the Red Flag Manager button in the bottom left-hand corner of the window or from the Schedule menu.


Red Flag Manager

Image: Red Flag Manager


Reports can be generated from any stage of the scheduling process by selecting Print / View from the File menu, or clicking on the Print button in the top toolbar. A number of Report formats are provided, making it quick and easy to get started. All reports are grouped by Strips, Reports, Images, and Day out of Days with optional settings available for each.



Image: Print/View

New layouts can also be designed by clicking on the Report Layouts or Strip Layouts option in the Design menu. Double clicking on a layout will open the Report Designer or the Strip Designer respectively. The designer can be used to add or remove fields, change the layout or modify the fonts used.


Report Designer

Image: Report Designer

Reports can be resized when printing or viewing by selecting Print / View from the File menu, choosing a report and clicking View. In the upper right-hand corner of the window there is a slide bar and drop down menu to scale either the Contents or the Page.



Further Information

A useful source of further information is Entertainment Partners' YouTube channel, BroadcastEP. A range of videos are available covering many aspects of Budgeting and Scheduling with Movie Magic.

Watch the BroadcastEP YouTube Channel >


About Sargent-Disc

Sargent-Disc is the European distributor of Movie Magic Budgeting and Movie Magic Scheduling. Founded in 1986, Sargent-Disc is affiliated with Entertainment Partners and is the market leader in the provision of integrated payroll and residuals, accounting and software services for the entertainment industry in the UK.

For more information contact us >

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